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Information updated on 20.08.2020.
How to start work in the food chain, which must be done if it wishes to import food from third countries and to market in Latvia, which should be done if the company wants to export food products of animal origin, live animals and non-food produktus to third countries.
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Anyone wishing to enter the food chain (whether it is an undertaking or a private person) must register with the Food and Veterinary Service. Producers of products of animal origin also need to go through the recognition process.
! What is the food chain?
Food circulation shall include all stages related to the production and distribution of food, including primary production and production, primary processing, processing, production, packaging, storage, distribution, transport, transfer across the national borders, wholesale and retail trade, catering.
! What needs to be done to register?
An application shall be submitted to the Food and Veterinary Service. Application form available -here.
The submission must be accompanied by a document certifying the fact of the putting into service of buildings and premises. Any document containing an indication regarding the year of entry into service of buildings or premises - an act regarding the putting into service of premises or structures, a statement of the building authority, a Land Register certificate, including an act regarding the commissioning of premises or structures, an inventory file with an indication regarding the year of entry into service, in the case of refurbishment or reconstruction, a certificate regarding the performance of such activities, etc.
It is also necessary to verify the conformity of the selected premises with the specified performance purpose following their use function (e.g. wholesale or retail premises, industrial production facilities and the like), as provided for inSection 21 of the Construction Act.
How long does the registration process take?
The company is registered within five working days.
How much is registration paid?
The company's registration is free of charge.
Do I need recognition, too?
If the company produces and/or recycles products of animal origin (meat and meat products, milk and dairy products, fish and fishery products) or stores unprocessed products of animal origin, your establishment needs to be recognised.
· · what needs to be done to recognise a company?
An application shall be submitted to the Food and Veterinary Service. The application form is available here.
· · how long does the recognition process take?
Within five working days, the Service shall review the documents submitted and agree with the food undertaking the opening time and time of the recognition procedure. The recognition procedure shall be initiated within 20 days of receipt of the application.
· How does the recognition of a company take place?
The recognition process takes place in two rounds: first the service checks the company and draws up a report on the basis of which the decision is being drawn up. The decision on the granting of a provisional recognition number or the reason for refusing recognition shall be notified to the company. Within three months of taking a decision on the granting of the temporary recognition number, the Service shall re-examine the company.
· · How much is recognition paid?
Recognizing a company is a fee service. The payment for this process consists of both administrative expenditure and remuneration for the work of the inspector.
Consequently, the fee per company is individual, calculated according to the price list available.here.
· · Establishment -here.
· Requirements in the Food Chain -here.
· · Business register -here.
If an undertaking wishes to import food products from third or European Union Member States and to distribute them to Latvia, it must be registered with the Food and Veterinary Service.
When importing food products from third countries, the PVD shall assess the harmlessness of food products, the conformity of the classification, quality and labelling (including geographical indications and protected designations of origin, organic indications) with the requirements of regulatory enactments or, in other words, border control of goods.
No border controls shall be carried out on imports of goods from the Member States of the European Union.
What needs to be done to register for the PVD?
The company is registered within five working days. The company's registration is free of charge.
Foodstuffs subject to food safety control:
· fresh fruit, vegetables, edible plants, mushrooms and articles thereof;
· cereals, legumes, oilseeds and articles thereof;
· nuts, peanuts and articles thereof;
· tea, coffee, cocoa, sugar and salt;
· Non-alcoholic beverages, including juices and nectars;
· · bottled drinking water and mineral water;
· alcoholic beverages;
· · foods belonging to certain groups, including infant formulae, food intended for special medical purposes, infant supplements produced from protein hydrolyzates, complete food substitutes intended for weight control;
· · food supplements;
· · food for organic farming;
· · New food (food not widely used in the EU before 15.05.1997);
· Genetically modified food;
· · food additives;
· · food flavourings;
· · non-animal raw materials for food production.
Products of animal origin (meat and meat products, milk and dairy products, fish and fishery products) are subject to veterinary controls. These products may only be imported from third country establishments recognised by the European Commission.
If the products to be imported are organic products, the establishment must be registered in one of the control bodies for organic agricultural products -here.
Products for which registration is required prior to importation:
· food products belonging to certain groups;
· infant mixtures;
· · food intended for special medical purposes;
· from 22 February 2021, additional infant formulae produced from protein hydrolyzates;
· from 27 October 2022, complete food simulants for weight control
· food supplements;
· mineral water;
· New food.
These foods have specific requirements for composition and labelling and undergo an evaluation before they are placed on the market.
The PVD shall establish and maintain a register of food supplements, a database of food products belonging to certain groups and a list of natural mineral waters recognised in Latvia.
Only if the products mentioned above are registered with the Food and Veterinary Service may they be imported and distributed in Latvia.
Registration of foodstuffs -here.
Consignments of food products must contain accompanying documents certifying the origin of the goods. The product must comply with hygiene, safety, labelling and other requirements -here.
Goods for which physical import controls are carried out in reduced quantities:
· peanuts, almonds and articles from the United States;
· wheat and wheat meal from Canada,
! presenting a report and a certificate (Annex II to Regulation 2015/949) showing the same identification codes as the packages.
Goods which are subject to increased control:
For certain foodstuffs of non-animal origin, temporary reinforcement of official controls and emergency measures have been established due to the high risk of contamination and concern imports into the Union of certain products from certain third countries. Precise lists of products and countries, risks, requirements that the documents required for importation are laid down in Regulation 2019/1793.
The product lists are updated twice a year.
The PVD inspectors shall take samples of consignments at the border inspection post in accordance with the Regulation. The consignment will be detained at the border inspection post pending receipt of the test results. In addition, the cost of laboratory testing depends on the analyte tested by the official laboratory.
Goods which have special control conditions:
A number of food products from certain countries are subject to specific control conditions:
· mushrooms from Albania, Belarus, Bosnia and Herzegovina, Bulgaria, Liechtenstein, the former Yugoslav Republic of Macedonia, Moldova, Montenegro, Norway, Romania, Russia, Serbia, Switzerland, Turkey, Ukraine;
· rice and any products containing rice from China;
· food products from Japan;
· for sprouts or seeds from which sprouts are intended to be produced from third countries
· food for organic farming.
Special control requirements -here.
· foods containing or consisting of betel leaves (Piper betle);
· foods consisting of dried beans from Nigeria.
Border control is a fee service. The costs are specified in Annex 3 to Cabinet Regulation No. 681 of 17 December 2019, Regulations Regarding the Procedures for Calculating and Committing Payments for State Supervision and Control Activities of the Food and Veterinary Service and Charge Services.
If an undertaking wishes to export food products of animal origin (meat and meat products, milk and dairy products, fishery products, eggs, honey, etc.), live animals and non-food products of animal origin (e.g. bone meal, animal feed), it must meet and meet the requirements of the country to which the product will be brought..
Similarly, the removal of such goods from the country/entry into the beneficiary country requires a veterinary (health) certificate in which those requirements must be fulfilled, the certificate shall be issued by the Food and Veterinary Service (PVD).
Both food producers of animal origin and non-food products should be in the register of establishments subject to the supervision of the PVD, while live animal holdings should be in the register of the agricultural data centre and under the supervision of the PVD.
• what needs to be done to register for the PVD?
• what needs to be known for registering animal accommodationAgricultural data centre.
• where can the requirements of the importing country (to which the goods are intended to be brought) be found?
The requirements can be found by contacting the food business monitoring service of the importing country, as well as by searching on the website of the competent veterinary authority of the importing country concerned. Or by addressing the relevant regional management of the PVD.
• how can a veterinary (health) certificate be obtained?
The veterinary (health) certificate shall be completed and issued by the official veterinarian (PVD veterinary inspector).
In order to receive a veterinary (health) certificate, an application must be submitted to the territorial unit of the PVD and if additional documents (product quality certificate, animal identity documents, testing reports, etc.) are required.
If the operator wishes to export the goods to a country with which the format of the veterinary certificate is not harmonised, the PVD shall initiate a process of harmonising the certificate, which may take between one month and several years. It is not possible to export goods during this period.
• with which countries Latvia has harmonised veterinary certificates:
· products of animal origin -here.
When authenticating, I agree and undertake to comply with the rules for the use of the electronic identification solution.
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