Preparing procurement offers is a difficult and time-consuming process. Do you have a legitimate opportunity to sell goods and services to a number of public and local authorities without participating in several invitations to tender?

What is the Electronic Procurement System (EIS)?

EIS is like an internet shopelectronic place of purchase of goods and services(site) for public bodies. Several suppliers offer their goods in each electronic catalogue.

For more informationread here.

The EIS provides the following benefits to suppliers:

• the offer should be made only once a year, but the number of buyers in the EIS is already above 400 organisations;
• work with only one contract;
• if there is a desire to challenge, it should only be done for one tender;
• type-handling of customers;
• for each item, the competition shall identify 7 winners;
• the supplier may use seasonal or similar discounts given by the manufacturer at any time throughout the catalog and apply discounts by purchase volume;
• the supplier may, in his experience, recommend which product specifications should be introduced in the e-directory;
• can win the procurement by offering one or more goods;
• may limit the area of activity to its own facilities;
• the supply of goods may be guaranteed on a daily basis, but work with the system in the evening;
• couriers may be attached to supply of goods;
• savings in public budgets are being made, since combining multiple orders in centralised purchases also leads to higher prices for small-scale purchases;
• increased transparency, openness and accessibility of information in the procurement process: information on procurement is publicly available in the EIS.

In order to become a supplier to EIS, commercial companies shall have:

• follow the procurement procedures (public tenders) announced by the National Regional Development Agency (SPAA), which are publishedgov.lv;www.vraa.gov.lvandwww.eis.gov.lv;
• be familiar with the documentation of the published procurement procedure,
• it is desirable to participate in a meeting of interested parties in order to hear the INFORMATION provided BY THE SPAA and to make its proposals for a specific product group, etc.;
• submit a tender in accordance with the requirements of the procurement procedure documentation;
• following notification of the results of the procurement procedure for the award of the contract, the General Agreement (Agreement) on the supply of goods to the EIS Participants should be concluded.

Unlike standard procurement procedures, open tenders lead to the conclusion of the general agreement (contract) with 7 winners for each individual type of goods (specification). Suppliers shall continue to compete with each other during the course of a specific catalogue, seeing prices from other competitors and assessing the possibility of lowering the price of the item in order to obtain an order which is granted at a given moment to the supplier who has determined the cheapest price.

If a natural or legal person wishes to participate in public procurement, he or she shall, free of charge and without registration, seek information on the advertised procurement.Website of the Procurement Monitoring Bureau(also national regional development agencies)In the electronic procurement system).

The search for notices shall be carried out on the website of the Procurement Monitoring Bureau:

1. according to different selection criteria (e.g. key name, time period, type of notification, estimated contract price, etc. of the procurement object or the name of the institution),
2. using a selection filter or advanced search.

After finding a procurement of interest, the information published in the notice should be consulted in order to find out where the procurement documentation is available and how to submit an application or tender.

For more information:hereand the National Regional Development AgencyElectronic procurement systemswebsite.

If a natural or legal person as a beneficiary of the financing according toCabinet regulationsreceive funding for the performance of the contract from:

• Funds of European Union policy instruments or other foreign financial assistance,
• the State or local government budget, with the exception of funding granted as compensation, shall be published by the State or local governmentWebsite of the Procurement Monitoring Bureaustatements regarding the procurement procedure organised by the beneficiary and other procurement documents.

In order to prepare and publish notices, the beneficiary of funding shall register for work electronically free of chargeIn the management system of publications.

For more information:hereandin the FAQs section.

To clarify the application of the legislation of beneficiaries of funding, contact the Ministry of FinanceLaw Department of the Legal Department,Rural support services(phone) No 67095000),Latvian Investment and Development Agency(phone) No 67039499), or "Development Finance Institution Altum "AS.

In order to facilitate the day-to-day life of a merchant, the authorities shall offer the merchant to submit statistical reports also electronically, for example through the use of the Central Statistical Administrations (CSP)system for the collection of electronic data (hereinafter EDV), the Bank of Latvia's proposed Non-Bank Statistical Information System, etc.

EDV system for central statistical management:

All respondents included in the CSP surveys shall be informed by an informative letter on the reports, within which time limits and where they are to be submitted.

In order for the operator to be able to submit reports electronically, it must become the user of the EDV system. In order to do this, the operator must complete the application for registrationEDVin the system, specifying company properties: name, taxpayer registration number, contact name, surname, phone, and e-mail.

Upon receipt of the application, the CSP will send you a user name and password that you can connect to in the future.EDVthe system.

When connectedEDVthe system will display a list of all reports that you must submit as a respondent. The accounts are grouped by recurrence and the submission of tenders shall not be visually different from paper forms. In electronic form, the company’ s property fields in each account are automatically filled in with the opportunity, where necessary, correct them. The EDV system also offers the possibility to import a pre-prepared xml file into the system, as well as to copy the reporting data from the previous period.

The report is prepared, it can be sent immediately to the CSB or, if you do not fully completed, save for further treatment.

Before you send the data is carried out on automatic data checking, all errors are displayed in a statement.

You can also submit statistical reports electronically:

• On the website of the Bank of Latviastatistical data necessary for the preparation of the financial and national balance of payments.
• UsingNon-bank statistical information system- companies are offered the possibility to produce and submit the following statistical reports electronically to the Statistical Office of the Bank of Latvia:
  • Statement of incoming external payments;
  • Statement of external payments made by foreign banks;
  • Quarterly overview of external investments;
  • Quarterly report on transport and mediation services;
  • Quarterly accounts of services;
  • Overview of contracts entered into by individuals for work abroad.
• Latvian Environment, Geology and Meteorology Centrerequired dataannual statistical reports.
• On the website of the Centre for Disease Prevention and Control - Countrystatistical reports on healthcare.
• Procurement Monitoring OfficeIn the management system of publicationspublic procurement reports.

Website of the Procurement Monitoring BureauandLatvian Open Data Portalstatistical information on procurement and concessions carried out in the State has been compiled and published, on the applications submitted to the Procurement Monitoring Bureau in cases of breaches of procurement procedures, on the administrative penalties applicable to deposit payments and infringements of procurement activities. The data shall be updated quarterly or annually and shall be published in accordance withdata publishing calendar.